Athlete data & family consent
Your program’s data. Guardian-controlled. Consent-gated and never sold.
The roster, the guardian directory, the eligibility record, the media-release ledger, the fundraiser splits, the safety and incident log — all of it belongs to the organisation, not to the platform. No athlete or family data is sold to or shared with outside companies or advertisers. No behavioral tracking and no location tracking on minor athletes; no biometric data is collected on minor athletes, and face matching is not something this product can do — the consent machinery for it is off by default per athlete and the matching capability behind it is not wired. Minor athlete data is consent-gated: a guardian must affirmatively opt in before their child’s data enters any delivery, list, or product. Consent is not assumed. Consent can be withdrawn at any time.
The one-click full export is available in writing — if the program ever leaves the platform, every record leaves with it: the full roster, consent and media-release history, fundraiser ledger, safety and incident log, check-in history, and communication consent status. Minor athlete data is never visible to other families. This guarantee is part of the onboarding agreement, not a footnote.
Consent-gated media — the difference between a policy and an enforcement rule
An athlete without a media release appears in no delivery, no product, and no share link — enforced at the engine, not by a reminder
Most platforms handle photo consent as a flag a coordinator remembers to check before publishing. On this platform, the media-release flag is an enforcement rule: an athlete without a current release cannot appear in a gallery delivery, a team composite, a print product, or a shared link — the engine refuses to include them, not because a button is greyed out, but because the data layer blocks the operation. A guardian who withdraws consent sees the removal within the stated window, and the withdrawal is logged.
Galleries are private by default. A family accesses their athlete’s images through an authenticated link; there is no public-facing gallery of minor athletes anywhere on the platform. No face-search or AI-identification feature is presented as a headline capability. If it is ever used, it is consent-positive and opt-in. The gallery engine and storefront substrate are built and production-ready. The live checkout that accepts payment from families is honest-off — present in the platform, not enabled for live transactions today.